Senior Administration Assistant

Senior Administrative Assistant – Perth CBD
DFP Recruitment Perth is seeking an experienced Senior Administrative Assistant to join our client’s team in the Perth CBD for a temporary assignment.
Key Details:

• Assignment Dates: 04/11/2024 – 20/06/2025
• Hours: Monday to Friday, 8:00am – 4:30pm (flexible)
• Pay Rate: $40 - $45 per hour + super, based on experience (including casual loading)

Key Responsibilities:

• Executive Support: Assist the CEO and COO by managing schedules, booking meetings, arranging travel and accommodation, developing reports, and providing additional support as needed.
• Board Support: Prepare agendas and business papers, attend board meetings to take minutes, manage action items, and handle logistics, including catering and room arrangements.
• Administrative Support: Provide general administrative assistance to the Marketing & Communications Executive and Communications Coordinator, including document preparation, formatting, and system data entry
• Member Engagement & Events: Coordinate presentations, seminars, and key events for local governments, managing invites, logistics, and communication with stakeholders.
• Database & Publications Management: Maintain databases for e-newsletters, internal bulletins, and their website, ensuring accuracy and supporting members with website queries.
• Presentation & Report Preparation: Work with the design team to develop high-quality PowerPoint presentations, reports, and proposals, ensuring brand consistency and quality control.

Key Requirements:

• Previous Experience: Proven experience in a senior administrative role, providing executive support at a high level, preferably within a fast-paced corporate or government environment.
• Organizational Skills: Exceptional ability to manage multiple priorities, coordinate complex schedules, and maintain attention to detail in document preparation and meeting logistics.
• Communication & Interpersonal Skills: Strong verbal and written communication skills, with the ability to liaise professionally with senior executives, board members, and external stakeholders.
• Tech Proficiency: Competent in using Microsoft Office Suite (Word, Excel, PowerPoint), with experience in systems like Salesforce and OpenAir being highly regarded.
• Event & Meeting Coordination: Prior experience in managing event logistics, from booking venues and catering to handling travel arrangements and preparing board meeting materials.
• Team Player: Ability to work both independently and collaboratively, providing overflow admin support as required.

Important Disclaimer:Due to the sensitive nature of our client’s operations, the onboarding process is extensive and can take 4-6 weeks. All candidates must be prepared to provide:

• Proof of employment history, including a letter from payroll confirming tenure at previous positions.
• A national police clearance.
• A financial background check.
• The above will be facilliated by DFP Recrutiment and will guide you through the process 

Only candidates who are willing and able to undergo this comprehensive background check are encouraged to apply.
If you're ready to bring your administrative expertise to a dynamic and impactful role, contact DFP Recruitment Perth on dcargin@dfp.com.au for more information or apply now!

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
 
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
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