Job description
- State Government Opportunity in Sydney CBD
- ASAP Start
- Initial contract until June 2025 with possibility of extension
- $47 per hour + Super
The Role
The Administration and Payments Support Officer plays a crucial role in the Grants Operations team, providing essential administrative support and ensuring the efficient processing of payments related to cultural funding programs.
The role involves (but is not limited to) the following responsibilities:
- Assist with preparing and processing grant applications and related documentation in a timely manner.
- Maintain organised records of grant applications, approvals, and payments
- Coordinate and provide timely, specialist technical support to system users, to improve service delivery and outcomes
- Facilitate communication between internal teams and external stakeholders regarding funding programs
- Schedule meetings, prepare agendas, and take minutes for grant-related discussions. Contribute to briefing notes and project documentation.
- Complete routine financial transactions and purchasing services, ensuring compliance with agency standards and procedures
- Track payment schedules and assist in reconciling accounts related to grant payments.
- Update databases, generate regular and ad hoc reports, and assist with financial statements.
- Ensure adherence to organisational policies and support the implementation of best practices in grant administration.
To be successful in this role, you will possess:
- SAP experience is essential.
- Experience in administrative support or finance, preferably within a grants management context.
- Familiarity with grant management systems (e.g. smarty grants) and payment processing would be highly desirable.
- Strong written communication skills and attention to detail.
- Committed team player able to work well in a fast paced environment.
- Previous state government experience in payroll or accounts receivable would be beneficial.
In order to be considered applicants are required to hold an Full Working Rights in Australia and be willing to undergo a Police Check if successful.
If this sounds like the role for you, please submit an updated copy of your resume in MS Word format by hitting APPLY NOW or call Amy on (02) 9200 3671 for more information.
Please Note: This is a fast-moving role with applications being submitted ASAP. Only shortlisted applicants will be contacted and must be available to interview at short notice.
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
