Senior Executive Assistant

• Fantastic opportunity in Barangaroo, Sydney – with hybrid flexibility (1-2 days WFH)
• Initial 12 months’ contract role
• $520 - $600 per day + Super

Client Overview:

Our client is a leading global consulting firm specializing in talent, health, retirement, and investment, with a strong presence in superannuation (retirement savings) both in Australia and globally. 
 
The role:

The Executive Assistant provides support to the Chief Risk and Compliance Officer for the Pacific’s Operations function. The EA must demonstrate proactivity, be a role model for professionalism and enjoy working as part of a team of executive assistants.
 
Responsibilities may include but are not limited to:

• Proactively assess and/or anticipate Executive needs with explicit direction and take appropriate action 
• Schedule meetings with internal stakeholders, team members, external clients and external associations, responding to invitations and suggesting appropriate times and prepare relevant pre-reads 
• Co-ordinate large meetings and events (leadership forums, working groups, town halls, networking events) 
• Actively respond to emails on the behalf of the executive, identify and flag important deliverable dates/information in emails, or take urgent action as required 
• Answer phone calls, filtering and responding to each inquiry as appropriate 
• Keep track of meetings (client, contact, and colleague) noting/communicating when the next meeting is to occur or next deadline is due 
• Proactively arrange gifts/flowers for colleagues, clients and stakeholders as relevant 
• Proof-read, format and send communications 
• Maintain general documents, channels and softwares (organisation charts, biographies etc.) and share with relevant stakeholders 
• Coordinate agenda, guests and pre-reads of weekly leadership meetings 
• Travel coordination including air, hotel, ground transport, event venues and visas within policy guidelines and to Executive preferences 
• Reconcile expenses/ Payment of vendor invoices
• Book and prepare conference rooms, catering, services for each meeting 
• Project coordination for projects owned by the Executive
• Create and format documents within Microsoft Suite for an executive audience/clients

You will have:

• At least 5 years’ experience – prior reporting to an Executive Director
• Demonstrated experience in managing multiple high priorities with varying deadlines 
• Excellent verbal and written communication skills 
• Exceptional organisational skills 
• Demonstrated stakeholder management capabilities 
• Proven experience working collaboratively and effectively with a range of internal and external stakeholders.
• Strong team player 
• Initiative and enthusiasm with the ability to learn new tasks quickly
• Advanced skills in Microsoft suite of applications (Outlook, PowerPoint, Word, MS Teams and Excel)

 
To Apply:

To be eligible it is essential that applicants hold Working Rights within Australia as a Permanent Resident or Citizen and will undergo a Criminal Record check prior to commencement.
 
If you are interested in this role, please do APPLY NOW or call Karen on 02 9200 3677 for more information.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
 
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
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