Executive Support Officer

Job Title: Executive Support Officer
Employer: DFP Recruitment Client - State Government
Position Type: 2 month Approx Casual Temporary Contract – ASAP start!
Pay Rate: Approx $38 - 46 per hour + Super
Location: Perth, WA 6000
Key Responsibilities;

• Coordinates travel arrangements, scheduling, communications, reporting and correspondence.
• Performs information gathering, research, preparation and coordination in relation to queries, papers, briefings, events, meetings relevant to the Business Unit.
• Prepares responses to routine queries on behalf of the client or Business Unit, escalating or referring queries for response as appropriate.
• Understands the outcomes of the business unit, key deliverables and projects, in order to assist in the planning, delivery, monitoring and promotion of work plans and the work area.
• Proactively deals with sensitive issues with stakeholders on behalf of the client, ensuring these are acknowledged and addressed in a timely manner.
• Coordinates systems, processes, monitoring and provision of effective administrative, financial and recordkeeping supports to the client and Business Unit. Ensuring compliance with departmental, policies, standards and procedures.
• Coordinates scheduling and effective management of the preparation of ministerials, briefing notes, papers and other correspondence within required timeframes.
• Provides administrative support to committees, working groups, and Directors’ meetings as required.
• Updates relevant materials and internal documentation such as T-Net pages, reference guides, procedural manuals, and contact lists relevant to the business unit or work area.
• Other duties as required.

 
Essential to be successful in this role:  

• Current valid NPC or ability to obtain one
• Experience in providing executive and administrative support, and discretely dealing with confidential and sensitive information.
• Demonstrated ability to plan and coordinate multiple priorities and meet required deadlines.
• Demonstrated experience in the use of Word, Outlook, Excel and the capacity to use and learn other applications and systems.
• Desirable Government experience
• Communicates information in a clear and effective manner

How to apply:
If you meet the above requirements and would like to apply, APPLY NOW or email Taylor at DFP Recruitment Perth on TRobinson@dfp.com.au - I will call you to discuss your application details if shortlisted.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
 
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
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