Job description
APS5 Executive Assistant
About the role
My client is seeking a suitably experienced APS5 Executive Assistant.
As the Executive Assistant, you will provide direct support to the Executive Officer and Deputy Commissioner.
Key responsibilities
About you
You’re a strong administrator with extensive experience working as an Executive Assistant in a virtual and remote environment. You’ll be able to demonstrate your expertise in the use of MS Suite, including Outlook, MS Teams, Excel along with SharePoint and TechnoloygOne Ci Anywhere as the core FMIS.
Your day to day will include:
Application Requirements
How to apply
If this role is of interest to you, APPLY NOW, with your current resume in MS Word format along with an expression of interest. If you would like to know more then please don’t hesitate to contact Bill O’Rourke on 02 6162 7319 or via borourke@dfp.com.au
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
- Canberra or Brisbane with Hybrid and WFH Options
- 12 month contract + 12 month extension
- Weekly Pay on a Labour Hire Contract
- $50 to $60 per hour + Super
- Police Check and Baseline Clearance
About the role
My client is seeking a suitably experienced APS5 Executive Assistant.
As the Executive Assistant, you will provide direct support to the Executive Officer and Deputy Commissioner.
Key responsibilities
- Acting as the first point of contact for the Deputy Commissioner, including receiving and making phone calls, arranging meetings, making videoconference bookings, greeting visitors, organising catering, manage corporate events and other logistics.
- Providing high level administrative and coordination support, including managing, and organising meetings, briefings and events and anticipating and managing competing commitments.
- Administering finance support (including, corporate credit card acquittals), and advising, arranging, and reconciling travel in line with the department’s travel policy for staff on request.
- Assist with drafting material for the Deputy Commissioner, including internal and external correspondence, emails, briefs, speeches, presentations
- Provide secretariat support for weekly meetings, including compiling the agenda, disseminating papers, taking minutes and following up actions
- Undertaking a broad range of other corporate and administrative support functions as required.
About you
You’re a strong administrator with extensive experience working as an Executive Assistant in a virtual and remote environment. You’ll be able to demonstrate your expertise in the use of MS Suite, including Outlook, MS Teams, Excel along with SharePoint and TechnoloygOne Ci Anywhere as the core FMIS.
Your day to day will include:
- Organising and prioritising workloads and applying analytical and problem-solving skills to deliver on outcomes within set timeframes, and the ability to seek out and identify relevant information and advice where required to achieve this.
- Working collaboratively and cooperatively and establishing and maintaining productive working relationships within the team.
- Displaying an important level of professionalism, championing the behaviours in line with the Organisations and the Australian Public Service Values and Code of Conduct.
- Communicating clearly and concisely, both verbally and in writing, and delivering clear, concise messages to a diverse range of stakeholders.
Application Requirements
- Applicants must hold Australian citizenship.
- Current Police check – within the last 3 months.
- Available to commence from the 1st of November 2024.
- Hold or able to obtain a Baseline Security Clearance.
How to apply
If this role is of interest to you, APPLY NOW, with your current resume in MS Word format along with an expression of interest. If you would like to know more then please don’t hesitate to contact Bill O’Rourke on 02 6162 7319 or via borourke@dfp.com.au
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
