APS 5 Executive Assistant

APS 5 Executive Assistant

• $50 - $55 / Hourly / Plus Super
• Canberra, ACT
• 12-month contract (possible extension)

About the role
As an Executive Assistant the occupant will provide the highest standard and comprehensive executive and administration support. The role maintains excellent working relationships internally and externally, liaising with a diverse range of people while maintaining a high level of professionalism.
 
Duties

• Provide high level executive and administrative support to the Team
• Exceptional diary management skills, with the ability to coordinate time and identifying any issues or matter that require urgent action
• Organising travel and preparing complex travel itineraries, arranging and coordinating meetings, conferences, and workshops
• Preparation and quality assurance of correspondence received
• Oversee the creation of documents and distribution of minutes, various reports and presentations as required
• Work across the agency providing strong support to critical tasks of the work area
• Provide high level secretariate and administrative support to committees and meetings as required.

Required Skills and Knowledge

• Previous APS knowledge
• Excellent organisation skills, with the ability to work under pressure and to meet competing priorities with autonomy
• Highly developed administration skills, high level attention to detail and skilled in the use of MS Office
• Extensive communication and liaison skills, with the ability to build and maintain productive working relationships with a broad cross section of stakeholders, including academia
• Initiative in researching, analysing, planning and reviewing tasks is vital in assessing the activities critical to meeting the needs of the senior leader
• Ability to exercise judgment, work with discretion and maintain confidentiality
• Proven time management skills, ensuring all tasks are undertaken and delivered at a high quality and on time.

Application Requirements 

• Applicants must hold Australian citizenship.
• Undergo ID verification check
• Undergo a Police Check
• Must hold a baseline clearance

If you feel you are a suitable candidate submit your application by hitting ‘Apply for this job’. Alternatively, contact Mishael Solomon on 02 6162 7317 or email via MSolomon@dfp.com.au for further discussion.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
 
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.