APS 4 / 5 Ministerial Parliamentary Officer

APS 4 and APS 5 Ministerial Parliamentary Officer

• APS 4 $43.82 / APS 5 $55.24 Hourly Rate / + Super
• Deakin, ACT
• 12-month contract (possible extension)

About the client
The Parliamentary and Ministerial teams work as one section to support the interrelated functions of the Agency. The position will develop a sound understanding of the work of the section and have the capacity to work flexibly across both teams.

Duties of APS 4

• Assisting with the coordination of parliamentary processes including appearances at senate estimates, committee hearings and Questions on Notice.
• Managing a shared mailbox including allocating tasks.
• Coordinating and tracking Questions on Notice and senate briefs using Parliamentary Document Management System (PDMS).
• Coordinating, drafting and quality checking Briefs, Ministerial Correspondence, Questions on Notice and Senate Briefs using the Parliamentary Document Management System (PDMS).
• Contributing to the branch’s corporate work program, reporting requirements and assist deliver branch governance obligations.

Duties of APS 5

• Proofing and editing ministerial correspondence, submissions and briefs prior to ministerial consideration to ensure they meet ministerial requirements for style, preferences and content.
• Monitoring, collating, reporting and communicating feedback from the quality assurance process drafting and clearing officers to build the ministerial writing capability.
• Coordinating Community of Practices to build capability and internal stakeholder confidence with ministerial and parliamentary practices.
• Coordinating and drafting input from across to develop reports and input to portfolio responses.
• Coordinating, drafting and quality checking Briefs, Ministerial Correspondence, Questions on Notice and Senate Briefs using the Parliamentary Document Management System (PDMS).
• Contributing to the branch’s corporate work program, reporting requirements and assist deliver branch governance obligations.

Key Skills

• High-level organisational and planning skills and attention to detail with demonstrated experience managing competing priorities, meeting deadlines within short timeframes and working independently and as a member of a team in a high-pressure environment.
• Possess the ability to quickly acquire knowledge of ICT systems and familiarise yourself with new concepts and technologies to deliver high level support.

Essential Skills

• Demonstrated experience in effective people skills and the ability to engage authentically with stakeholders.
• Strong expertise in using Microsoft Office, particularly Word, Excel, Project and Outlook and Parliamentary Document Management System.
• Baseline security clearance would be desirable. Similarly, Worker Screening Check is not required but could be beneficial if they have a Working with Vulnerable People registration.

Application Requirements 

• Applicants must hold Australian citizenship.
• Applications close on 30/07/24.
• Agency background checks.

If you feel you are a suitable candidate submit your application by hitting ‘Apply for this job’. Alternatively, contact Mishael Solomon on 02 6162 7317 or email via MSolomon@dfp.com.au for further discussion.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
 
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
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