AO4 Project Admin Officer

Our valued State Government client is seeking a AO4 Project Admin Officer to join their team in Maryborough. This key role will see you providing administration support to assigned Supervisors and district with day-to-day business operations.


As the Project Admin Officer, your responsibilities will include:

• Work order creation and maintenance.
• Entering and maintaining planned and approved project budgets.
• Monthly billing activities, including reviewing unbilled costs, checking billing files, investigating and resolving billing issues, and distributing supporting documents to customers.
• Regularly reviewing system data to identify inaccuracies, preparing required journals and credits, and making system changes.
• Generating procurement purchase requisitions and processing of accounts for payment within critical timeframes, monitoring and resolving open purchase orders
• Validating contractor’s web-portal invoices and following up contractors to resolve discrepancies and improve accuracy.
• Ensuring high standards and accuracy when compiling documents and reports or updating records and information systems (e.g., in Ellipse, Aurion and Microsoft Office)
• Highlighting issues of poor or inaccurate work order profitability to the Program Manager and/or Supervisors and ensuring system data reflects accurate project information to manage financial performance.
• Maintaining records and files in accordance with record management procedures; and
• Reconciling and closing projects and work orders in a timely manner.
• Processing and recording of key information in corporate systems, including Ellipse, SHE, SAIMS and other in-house databases and systems.
• Preparing accurate and timely program reporting for both internal and external stakeholders.
• Recommending, developing and implementing administrative processes that support improved work management and service delivery. 

To be successful in this role, you will have:

• Previous experience in the same capacity
• Demonstrated high level interpersonal skills including ability to building relationships with internal and external stakeholders
• Excellent communication skills.
• Ability to work in a team.
• High level attention to detail

This is an immediate start, so do not delay…. APPLY NOW!!!

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
 
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
 
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.