Job description
Our valued State Government client is seeking for a Senior Legal Secretaries to join their Native Titles and Resources team.
This key role will see you provide high quality and timely legal secretarial and administrative support within the legal team You will also assist and support the executive legal secretary with effective training and coaching of legal secretaries to ensure that quality services are provided.
The Key Responsibilities of the role include:
- High level, accurate word processing and typing.
- Complex formatting of documents (i.e. Microsoft Word, PowerPoint and PDF documents).
- Prepare briefs and documents and attend to routine correspondence.
- Monitor and manage the flow of incoming and outgoing correspondence.
- Travel and accommodation coordination.
- Information management (i.e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases).
- Diary management (appointments, etc.) organise meetings, conferences etc. prepare and distribute agendas, minutes, and other material.
- Prepare, check and action a range of reports.
- Maintain filing, records bring-up and retrieval systems.
- Assist legal professionals to meet financial deadlines and/or commitments e.g. billing and time recording.
- Ensure compliance with procedures for payment of legal expenses and counsel fees.
- Consultation and liaison with internal and external clients and other stakeholders on various matters including confidential and sensitive issues.
- Training, coaching, and developing legal secretaries.
The ideal candidate will have demonstrated experience and knowledge providing secretarial and administrative support within a legal setting, be willing to learn, adaptive, and able to work in a fast-paced environment.
This 4-day a week role has a potential to increase to full-time hours.
Application closes COB Monday 13 January 2025, so do not delay….APPLY NOW!!!
Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
